What is my Workflow?
In the last couple of days I read thru a couple of very interesting articles. First I read the excellent blog post by Nick Anderson How I org in 2023 and then the LinkedIn post by Meeno Zen The Ultimate Guide to Building a Second Brain. Although both authors either explain how to implement PARA and CODE or describe in great lengths their own Workflow, I found both to be either too strict or too complex for my simple first brain. But they got me thinking on how does my Org setup and Workflow match the "theory".
Trial and Error led me to it
I figured out that PARA and CODE are nothing new to me, I'm already doing this. Somehow I came up with my setup by combining smaller parts from individual blogs I read over the years, not even knowing there is a theory to it (except GTD that got mentioned a lot). Also a lot of experimentation was done, until I found the simplest Workflow that suits my first brain and can be implemented nicely in Org. Although I also experimented with reading Emails in Emacs as well as syncing the calendar, I left it aside and stayed with Nextcloud for both.
So how does my setup and Workflow match the PARA and CODE theory?
- Projects: I have 2 Org documents, for business and private use. In them, the second level of Headlines is my implementation of a task or project (a more complex task with multiple sub-tasks).
- Areas: The first level Headlines in Org documents are marked with categories (to make the connection visible on the Agenda) in which I have tasks, projects or interests.
- Resources: I collect various information, notes etc. below the first or second level of Headlines. Usually as third level Headline without the Org state tag.
- Archives: The finished tasks/projects, not relevant notes etc. in the 2 main Org documents are archived with the built-in Org mechanism.
- Collect: I collect the stuff in a third Org document (named
refile.org) via the
beorgapplication on my mobile or Capture mechanism in Org.
- Organize: I process my Inbox (
REFILEOrg document) via Refile mechanism in Org and sort the things under appropriate Headlines (e.g. Categories) in the 2 main Org documents.
- Distill: Mostly combined with the sorting process of the Inbox, when I sort into the appropriate structure and add the appropriate Tags so that I can later for example find topics for a weekly meeting with the team using Custom Agenda Views.
- Express: This is implemented by writing small messages/reflections to myself (under a specific first level Headline or under the corresponding task) or by small explanations that I add to
TODOHeadlines using the Note mechanism in Org. Until now I mostly didn't have the need to draw anything, if so I would probably add Screenshots using the Attach mechanism of Org.
- Reflect: Once a week I go through my calendars and Org documents, to organize the next week and sort out what's finished. Here I also choose a couple of items out of the Backlog (implemented using the Stuck Projects Org mechanism) and put them in the
NEXTstate, to work on them when I have the time after finishing all the scheduled tasks.
My Emacs config and the setup I described here evolved together during time. I think in the meantime that we together reached that v1.0 that will not change dramatically over time but get incrementally improved to v1.0.1, v1.1.0 etc.
I did some experimenting in trying to migrate more stuff I need (mails, calendar, chat …) to Emacs. But at the end, I figured out that I do not need much to be very productive and Org Mode already has most of what I need (in one way or another) builtin. So I try to keep as much as possible to the defaults and keep away from external packages. External packages really look tempting sometimes, but they will need more time to setup then the value they will bring. Of course I have some in my setup, but more got moved to the archives as they didn't bring me much.